Privacy Notice

This is the privacy notice of Project Girl Foundation. 

In this document, "we", "our", or "us" refer to Project Girl Foundation.

Our registered office is at Flat A, 31 Foxley Road, London, SW9 6EX, United Kingdom.

Introduction

  1. This is a notice to inform you of our policy about all information that we record about you. It sets out the conditions under which we may process any information that we collect from you, or that you provide to us. It covers information that could identify you (“personal information”) and information that could not. In the context of the law and this notice, “process” means collect, store, transfer, use or otherwise act on information.

  2. If tere are one or more points below with which you are not happy, you should leave our website immediately or send an email stating your reasons to the Chief Executive Officer of Project Girl Foundation at lily@projectgirlfoundation.com

  3. We take the protection of your privacy and confidentiality very seriously. We understand that all visitors to our website are entitled to know that their personal data will not be used for any purpose unintended by them and will not accidentally fall into the hands of a third party.

  4. We undertake to preserve the confidentiality of all information you provide to us, and hope that you reciprocate.

  5. Our policy complies with UK law accordingly implemented, including that required by the EU General Data Protection Regulation (GDPR).

  6. The law requires us to tell you about your rights and our obligations to you in regard to the processing and control of your personal data. We do this now, by requesting that you read the information provided at www.knowyourprivacyrights.org

  7. Except as set out below, we do not share, or sell, or disclose to a third party, any information collected through our website.

1.Your Privacy

Everyone has rights with regard to the way in which their personal data in handled. During our activities, we will collect, store and process personal data about our customers, suppliers and other third parties, and we recognise that the correct and lawful treatment of this data will maintain confidence in the organisation and will provide for successful business operations.

Your personal data, which may be held on paper or on a computer or other media, is subject to certain legal safeguards specified in the Data Protection Act and equivalent EU regulations.

This policy and any other documents referred to in it, sets out the basis on which we will process any personal data we collect from you or that is provided to us by yourself or other sources. This policy sets out rules on data protection and the legal conditions that must be satisfied when we obtain, handle, process, transfer and store personal data.

2.How your personal information is used

We collect personal information about you when you interact with us when you visit our website or social media pages, donate to our programmes, register for Payroll Giving.

We do not collect sensitive information on you, but we do collect details such as your name, address, telephone number, date-of-birth, National Insurance number and your Payroll number (if required).

We may need to use your Payroll Number to contact your employer of your decision to donate to Project Girl Foundation and to enable them to deduct the donation from your pay.

3.Gift Aid

Some donations you make to Project Girl Foundation’s programmes will be eligible for Gift Aid and we claim Gift Aid on your behalf.

For Project Girl Foundation to claim Gift Aid on your donation, you must currently pay Income Tax equal to or more than the amount of tax which will be reclaimed on your donation. The payment of other taxes such as Council Tax and VAT does not qualify.

As part of this process Project Girl Foundation is required to submit your details including your address to HMRC, and in asking us to make a Gift Aid claim you are giving us permission to use your personal details in this way.

4.Information we process for the purposes of legitimate interests

We process information on the basis that there is a legitimate interest, either to you or to us, of doing so.

Where we process your information on this basis, we do after having given careful consideration to:

  • whether the same objective could be achieved through other means

  • whether processing (or not processing) might cause you harm

  • whether you would expect us to process your data, and whether you would, in the round, consider it reasonable to do so

For example, we may process your data on this basis for the purposes of:

  • record-keeping for the proper and necessary administration of our organisation

  • responding to unsolicited communication from you to which we believe you would expect a response

  • protecting and asserting the legal rights of any party

  • insuring against or obtaining professional advice that is required to manage organisational risk

  • protecting your interests where we believe we have a duty to do so.

5.Information we process because we have a legal obligation

We are subject to the law like everyone else. Sometimes, we must process your information in order to comply with a statutory obligation.

For example, we may be required to give information to legal authorities if they so request. 

This may include your personal information.

Specific uses of information you provide to us

6.Information provided on the understanding that it will be shared with a third party

Our website allows you to post information with a view to that information being read, copied, downloaded, or used by other people.

Examples include:

  1. posting a message or comment on our website or social media pages

  2. tagging an image

  3. clicking on an icon next to another visitor’s message to convey your agreement, disagreement or thanks

In posting personal information, it is up to you to satisfy yourself about the privacy level of every person who might use it.

We do store it, and we reserve a right to use it in the future in any way we decide.

Once your information enters the public domain, we have no control over what any individual third party may do with it. We accept no responsibility for their actions at any time.

Provided your request is reasonable and there is no legal basis for us to retain it, then at our discretion we may agree to your request to delete personal information that you have posted. You can make a request by contacting us through the “contact us” section on our website.

7.Complaints regarding content on our website

We attempt to moderate user generated content, but we are not always able to do so as soon as that content is published.

If you complain about any of the content on our website on social media pages, we shall investigate your complaint.

If we feel it is justified or if we believe the law requires us to do so, we shall remove the content while we investigate.

Free speech is a fundamental right, so we have to make a judgment as to whose right will be obstructed: yours, or that of the person who posted the content that offends you.

If we think your complaint is unjustified or without any basis, we shall not correspond with you about it.

8.Job application, employment and volunteering

If you send us information in connection with a job application, we may keep it for up to three years, in case we decide to contact you at a later date.

If we employ you or you volunteer with us, we collect information about you and your work from time to time throughout the period of your time at Project Girl Foundation. This information will be used only for purposes directly relevant to your work. After your employment or voluntary period has ended, we will keep your file for six years before destroying or deleting it.

9.Sending a message to our support team

When you contact us, whether by telephone, through our website, social media pages or by e-mail, we collect the data you have given to us in order to reply with the information you need.

We record your request and our reply in order to increase the efficiency of our organisation.

We keep personally identifiable information associated with your message, such as your name and email address so as to be able to track our communications with you to provide a high-quality service.

10.Complaining

When we receive a complaint, we record all the information you have given to us.

We use that information to resolve your complaint.

If your complaint reasonably requires us to contact some other person, we may decide to give to that other person some of the information contained in your complaint. We do this as infrequently as possible, but it is a matter for our sole discretion as to whether we do give information, and if we do, what that information is.

We may also compile statistics showing information obtained from this source to assess the level of service we provide, but not in a way that could identify you or any other person.

11.Affiliate and business partner information

This is information given to us by you in your capacity as an affiliate of us or as a business partner.

It allows us to recognise visitors that you have referred to us, and to credit to you commission due for such referrals. It also includes information that allows us to transfer commission to you.

The information is not used for any other purpose.

We undertake to preserve the confidentiality of the information and of the terms of our relationship.

We expect any affiliate or partner to agree to reciprocate this policy.

Use of information we collect through automated systems when you visit our website

12.Cookies

Cookies are small text files that are placed on your computer's hard drive by your web browser when you visit any website. They allow information gathered on one web page to be stored until it is needed for use on another, allowing a website to provide you with a personalised experience and the website owner with statistics about how you use the website so that it can be improved.

Some cookies may last for a defined period of time, such as one day or until you close your browser. Others last indefinitely.

Your web browser should allow you to delete any you choose. It also should allow you to prevent or limit their use.

Our website uses cookies. They are placed by software that operates on our servers, and by software operated by third parties whose services we use.

When you first visit our website, we ask you whether you wish us to use cookies. If you choose not to accept them, we shall not use them for your visit except to record that you have not consented to their use for any other purpose.

If you choose not to use cookies or you prevent their use through your browser settings, you will not be able to use all the functionality of our website.

We use cookies in the following ways:

  1. to track how you use our website

  2. to record whether you have seen specific messages we display on our website

  3. to keep you signed in our site

  4. to record your answers to surveys and questionnaires on our site while you complete them

  5. to record the conversation thread during a live chat with our support team

13.Personal identifiers from your browsing activity

Requests by your web browser to our servers for web pages and other content on our website are recorded.

We record information such as your geographical location, your Internet service provider and your IP address. We also record information about the software you are using to browse our website, such as the type of computer or device and the screen resolution.

We use this information in aggregate to assess the popularity of the webpages on our website and how we perform in providing content to you.

If combined with other information we know about you from previous visits, the data possibly could be used to identify you personally, even if you are not signed in to our website.                    

14.Our use of re-marketing

Re-marketing involves placing a cookie on your computer when you browse our website in order to be able to serve to you an advert for our products or services when you visit some other website.

We may use a third party to provide us with re-marketing services from time to time. If so, then if you have consented to our use of cookies, you may see advertisements of services on other websites.

Disclosure and sharing of your information

15.Information we obtain from third parties

Although we do not disclose your personal information to any third party (except as set out in this notice), we sometimes receive data that is indirectly made up from your personal information from third parties whose services we use.

No such information is personally identifiable to you.

16.Data may be processed outside the European Union

Our websites are hosted in the United Kingdom.

We may also use outsourced services in countries outside the European Union from time to time in other aspects of our organisation.

Accordingly, data obtained within the UK or any other country could be processed outside the European Union.

Access to your own information

17.Access to your personal information

  1. To obtain a copy of any information that is not provided on our website you may send us a request at info@projectgirlfoundation.com

 

  1. After receiving the request, we will tell you when we expect to provide you with the information.

18.Removal of your information

If you wish us to remove personally identifiable information from our website, you may contact us at info@projectgirlfoundation.com

This may limit the service we can provide to you.

19.Verification of your information

When we receive any request to access, edit or delete personal identifiable information we shall first take reasonable steps to verify your identity before granting you access or otherwise taking any action. This is important to safeguard your information.

Other matters

20.How you can complain

  1. If you are not happy with our privacy policy or if have any complaint, then you should tell us by email. Our email address is lily@projectgirlfoundation.com

  2. If a dispute is not settled then we hope you will agree to attempt to resolve it by engaging in good faith with us in a process of mediation or arbitration.

  3. If you are in any way dissatisfied about how we process your personal information, you have a right to lodge a complaint with the Information Commissioner's Office. This can be done at https://ico.org.uk/concerns/

21.Retention period for personal data

Except as otherwise mentioned in this privacy notice, we keep your personal information only for as long as required by us:

  1. to provide you with information about Project Girl Foundation’s programmes;

  2. to comply with other law, including for the period demanded by our tax authorities;

  3. to support a claim or defence in court.   

22.Compliance with the law

Our privacy policy has been compiled so as to comply with the law of every country or legal jurisdiction in which we aim to do business. If you think it fails to satisfy the law of your jurisdiction, we should like to hear from you.

However, ultimately it is your choice as to whether you wish to use our website.

23.Review of this privacy policy

We may update this privacy notice from time to time as necessary. We advise you to print a copy of this policy for your records, but you may also request a copy of the policy at anytime through the website.

If you have any question regarding our privacy policy, please contact us at info@projectgirlfoundation.com

© 2018 by 16Reasons | the trading name of Web-Brother UK Ltd. (Pro Bono)     

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